Legal Assistant - Transactional Real Estate

Location: San Diego, CA (On-Site)
Employment Type: Full-Time
Schedule: 8:00 AM - 4:30 PM (7.5-hour workday)
Salary: $85,000-$110,000 annually
Actual compensation will depend on relevant experience, skills, and qualifications.
Benefits: Paid Medical, Dental & Vision Insurance | 401(k) Plan

About the Opportunity

We are seeking an experienced and highly organized Legal Assistant to provide dedicated 1:1 support to a senior real estate partner with a fast-paced, high-volume transactional practice. The ideal candidate thrives in a dynamic environment and is adept at managing competing priorities with professionalism and precision. Our firm values teamwork, excellence, and a collaborative approach to client service. You'll work alongside skilled attorneys and an engaged support team in a setting that encourages professional growth.

The attorney you will support maintains a substantial billable workload in excess of 300 hours per month, so strong time-management skills and proactive workflow coordination are essential.

Key Responsibilities

• Provide dedicated administrative and transactional support to a senior real estate partner in a high-volume practice.
• Manage attorney time entries and billing processes using 3E Elite.
• Handle non-billable administrative tasks, including scheduling, document organization, and correspondence.
• Utilize common commercial real estate forms and tools, including AIA, AIR, and CAR.
• Prepare and submit conflict checks, open new matters, and draft engagement letters and conflict waivers.
• Support transactional real estate and corporate matters by assembling closing deliverables and preparing comprehensive closing binders.
• Order lien, UCC, and litigation searches for due diligence.
• Draft, redline, review, and revise transactional documents, including leases and purchase and sale agreements.
• Manage business entity formations and ongoing compliance for corporations, LLCs, and limited partnerships.
• Prepare and file organizational documents, statements of information, notices of transaction, EIN applications, annual reports, and franchise tax filings.
• Coordinate with state agencies and service providers to obtain Certificates of Formation and Certificates of Good Standing across multiple jurisdictions.

Required Qualifications

• Minimum 3 years of experience as a transactional legal assistant.
• Strong proficiency in MS Word, Excel, and Outlook.
• Experience supporting commercial real estate development, acquisitions, and other transactional matters.
• Exceptional word-processing, proofreading, and document-formatting skills.
• Excellent written and verbal communication abilities.
• High attention to detail and outstanding organizational skills.
• Ability to work collaboratively in a fast-paced, deadline-driven environment.
• Tech-savvy, with the ability to navigate AIA, AIR, and CAR platforms.